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  • Constitution and By-Laws

Approved May 14, 2020 at the regularly scheduled, annual meeting of the members of the Société

Socié té Guilhem IX / Guilhem IX Society (formerly the Centre Guillaume IX)

I. Name. This organization shall be called Socié té Guilhem IX.

II. Purpose. The Society shall promote the study and teaching of the language known as Occitan, Provenç al, or Langue d'Oc, of the medieval and modern literature in the language, and of the associated culture and history. The Society is formed exclusively for literary and educational purposes within the meaning of section 501 (c) (3) of the U. S. Internal Revenue code of 1954, as amended.

III. Membership. The Society shall be composed of individuals or organizations that shall pay an annual membership fee as fixed by the Board of Directors.

IV. Meetings. The Society shall organize, insofar as possible, an annual meeting with an annual session or two sessions at the International Congress on Medieval Studies at Western Michigan University. This meeting shall include a business meeting of all the members present and in good standing, which shall transact by majority vote any business brought before it.

  1. 1. The Society shall also hold meetings as appropriate in conjunction with other organizations such as the MLA and the Association internationale d'études occitanes (AIEO).

  2. 2. The secretary shall send out an agenda of the business meeting, including any amendments proposed and including nominees for office well in advance of to the business meeting.

V. Amendments. In order to be enacted, amendments to the constitution and by-laws must be submitted in writing to the Secretary-Treasurer at least three weeks before the annual meeting, [End Page 369] to allow for on-line discussion moderated by the Secretary-Treasurer. Amendments must then be ratified by a majority of the Board of Directors, and must be approved by those in attendance at the annual business meeting.

VI. Selection and Term of Officers and the Board of Directors.

  1. 1. The Board of Directors shall consist of:

    1. a. The President, Vice-President, and Secretary-Treasurer

    2. b. The Editor and Managing Editor of the Société's journal, Tenso

    3. c. The past presidents and journal editors

    4. d. The Fiscal Officer

    5. e. At the discretion of the president, additional members can be appointed to the board for a one-year term, subject to renewal.

  2. 2. The three elective officers (President, Vice-President, and Secretary-Treasurer) shall be nominated either in writing to the Secretary-Treasurer or President or verbally from the floor of the business meeting. Before being nominated a candidate must signify his or her willingness to serve. The outgoing officers may, if they wish, appoint a nominating committee. Elections for the President and Vice-President will be held in even-numbered years, and for Secretary-Treasurer in odd-numbered years.

  3. 3. Officers shall serve a two-year term. They will serve until their successors are chosen at the next business meeting. They may be re-elected. If any officer is unable to carry out his or her responsibilities, the position shall be filled by the President in consultation with the Board of Directors.

  4. 4. The Editor of the Society's journal shall be selected by the Board of Directors. In consultation with the Board, the Editor of the Society's journal shall appoint a Managing Editor and Bibliographers as deemed desirable. These individuals will serve an initial three-year term, during the third year of which they will be reviewed by the Editor and/or [End Page 370] the Board. As long as these individuals perform their jobs well, they may serve the society in these functions.

VII. Duties of Officers.

  1. 1. The President shall preside at the meetings of the Board of Directors and establish the meeting agenda. The President shall make sure that the minutes are accurate and approved. In case of absence, illness or other reason, he or she may appoint the Vice-President or another member of the Board of Directors to serve in his or her stead. The President shall review the financial report before it is submitted to the Board of Directors and to the membership. He or she is also responsible for...


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