IAML Congress 2016 General Assembly Minutes: Tuesday 5 July and Friday 8 July Rome, Italy Auditorium Parco della Musica

1. Welcome and Apologies

Stanisław Hrabia, President Elect, welcomed everybody to the General Assembly. He stood in for IAML’s President, Barbara Dobbs Mackenzie, who had to cancel her trip to Rome at the last moment due to family reasons. Stanisław Hrabia read out a letter from the President who deeply regretted that she was not able to come to the Congress. She recognised the devoted work of the local organising committee: Annalisa Bini, Federica Riva, Tiziana Grande, Cecilia Nanni, and Laura Bognetti.

Stanisław Hrabia explained that the General Assembly was going to focus on items requiring discussion and decision and less on oral reports. He encouraged everybody to read the reports on the Web site. Finally, he reminded attendees who would be constitutionally allowed to vote at the General Assembly.

2. Matters arising from the minutes of the 2015 General Assembly in New York

The minutes of the 2015 General Assembly in New York had been posted on the IAML Web site and members had been notified on IAML-L. There were no matters arising. The minutes were approved, with two abstentions.

3. President’s report

Stanisław Hrabia presented the President’s report:

IAML has been represented at a number of meetings and conferences since the Congress last year in New York:

• • The International Council for Traditional Music (ICTM) World Conference in Astana, Kazakhstan, 16–22 July 2015.

  IAML representative: Zdravko Blažeković, RILM

• • The International Federation of Library Associations (IFLA) meeting in Cape Town, South Africa, 15–21 August 2015.

  IAML representative: Joseph Hafner, Vice President and other IAML members including Massimo Gentili-Tedeschi

• • The International Music Council (IMC) General Assembly in Rabat, Morocco, 11–13 November 2015.

  IAML representative: Pia Shekhter, Secretary General

• • Music Library Association (MLA) Annual Meeting in Cincinnati, OH, USA, 2–5 March 2016.

  IAML representative: Barbara Dobbs Mackenzie, President

• • The First Estonian-Finnish Music Library Seminar in Helsinki, Finland, 26–27 May 2016.

  IAML representative: Pia Shekhter, Secretary General

The Ad Hoc Committee on Organizational Structure (Level 2) has been hard at work under the leadership of Barbara Wiermann and John Roberts. The focus is on names and status of IAML subgroups. The work was accomplished, and the proposed changes, along with a draft of the resulting revisions to the Constitution and Rules of Procedure, were circulated on time for consideration and discussion by the membership. Work on the Terms of Reference is now underway.

The IAML Board held its mid-year meeting from 19–20 February in Düsseldorf, Germany, hosted by Thomas Kalk and the Düsseldorf Public Library. The President thanked him for the splendid arrangements.

The President expressed her gratitude to Joseph Hafner, Chair of the Publications Committee, for his skilled leadership during a process of changes and exciting developments. She continued to thank the new Editor, Jim Cassaro, for his great accomplishments with the membership journal Fontes Artis Musicae, not least the presence on JSTOR and on Project MUSE. The Web team consisting of Antony Gordon, Gabriele Gamba, Jennifer Ward, and Eric Mortenson was also acknowledged for its excellent work on the new Web site and all IAML social media, and for the new logo.

The President was grateful to Treasurer Thomas Kalk and the Webmaster Gabriele Gamba for all the time they have spent on migrating the membership database from the old to the new Web site. The task was urgent since it was a prerequisite for the elections.

The elections that were held in May went smoothly. Every candidate was strong and Barbara Dobbs Mackenzie thanked everyone who ran for office.

The Association of Music Libraries in China has been established. The President congratulated them on this achievement.

Pam Thompson has resigned from the post as Chair of the Advocacy Committee. The President thanked her and wished her successor Anna Pensaert good luck with this important work.

IAML’s Past President and IAML Historian, Roger Flury, has updated the IAML chronology. He has also drafted an essay to update the one written for IAML’s 50th anniversary by...